Site Administrator

Site Administrator
Location: Bibra Lake WA 6163 
Work Type: Casual (Full Time hours available)

About Us

AutoNexus is part of the global Inchcape Group of companies offering smart automotive solutions to the OEM and fleet markets. With a focus on customer service and quality our niche, agile and personalised service offerings are tailored to meet our customers’ needs.With a national footprint throughout Australia, we are a leading player in the automotive services and logistics industry providing vehicle fleet conversations, fleet refurbishment and maintenance, AutoGold aftermarket products, vehicle logistics, parts warehousing along with distribution and inventory management services to some of the world’s most iconic automotive brands.

As a Site Administrator at AutoNexus Bibra lake, you will support the Operations Manager in an administrative capacity and be a part of the team. 

What You'll Do

• Lead the day-to-day administration function, keeping site operations running smoothly
• Prepare and manage key reports such as vehicle despatch, fuel reconciliation, audits, and vendor payments
• Build strong relationships with suppliers, subcontractors, and transport providers, handling queries and coordinating bookings
• Manage site purchasing, including raising and approving purchase orders, receipting, and resolving invoice issues
• Support fleet administration including vehicle receipting and despatch, registrations, demo fleet coordination, and documentation
• Oversee logistics and dispatch activities including transport bookings and manifest coordination
• Assist with damage and repair processes, including quotes, transport coordination, and invoice validation
• Maintain accurate stores and inventory processes, including parts ordering, tracking, and reconciliation
• Partner with the Operations Manager to support accurate and timely month-end billing and invoicing

About You

• You thrive in a fast-paced, hands-on environment where no two days are the same
• You’re a confident communicator who can build strong relationships across a wide range of stakeholders
• You bring experience in administration within a logistics, fleet, or operational environment
• You have strong attention to detail and are comfortable working across systems (SAP/Coupa experience highly regarded)
• You understand purchasing, invoicing, and basic financial processes
• You take a proactive, team-focused approach and are always willing to jump in and support where needed
• You hold a current driver’s licence

Why AutoNexus?

• Great remuneration package and incentives
• Continuously growing global company
• Company vehicle lease program
• Career Development opportunities

If you would like to join the AutoNexus Team please apply today.

Please note that only short listed candidate will be contacted. We take this opportunity to thank you for your interest in working a AutoNexus